Category Archives: OneDrive for Business

New GDPR Data Loss Prevention Template Needs Some Tweaking

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Microsoft has done a good job of helping Office 365 tenants prepare for GDPR, but the best intentions sometimes run into difficulties. Such as what you might find with the new GDPR Data Loss Prevention policy template, which does an excellent job of finding things like European tax numbers… but sometimes too good a job.

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The Ups and Downs of the Deleting Microsoft 365 Users Wizard

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Microsoft issued a new wizard to delete Office 365 accounts last week. It has the normal quota of cute graphics and some glitches to boot, but the wizard gets the job done in terms of converting a user mailbox into a shared mailbox and reassigning access to their OneDrive for Business account.

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Understanding External Access to Documents in an Office 365 Tenant (Part 3)

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Office 365 with Teams

Easy Sharing with Office 365 In part 1 of this series, we explore how document sharing occurs within Office 365, and how to use some SharePoint cmdlets to report details of guest users. In part 2, we look at how to report external users from the membership information for Office 365 Groups and Teams. Between […]

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Spanning Continues to Fight for Office 365 Backups

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Office 365 with Teams

I don’t consider backups to be a necessity for Office 365, but ISVs continue to offer these products and customers continue to buy, so I chatted with Spanning to find out what’s happening in the Office 365 market, who’s using cloud backups, and why. We also spoke about the challenges that backup vendors continue to have in coping with some of the unique aspects of Office 365.

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Understanding External Access to Documents in an Office 365 Tenant (Part 2)

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Office 365 with Teams

Many Office 365 Groups and Teams have external guest members.Part 2 of our series about external access to documents in Office 365 explains how to use PowerShell to query groups about external guests so that we understand where the guests come from and what groups and teams they can access.

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Understanding External Access to Documents in an Office 365 Tenant (Part 1)

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Office 365 with Teams

It’s a good idea to understand whether any external people have access to documents in your Office 365 tenant. There’s no option on the Office 365 or SharePoint Online consoles to tell you what access external users enjoy to SharePoint sites, so we must use some PowerShell to interrogate SharePoint and see what that reveals.

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Handling GDPR Right to Erasure Requests for Office 365

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Happy GDPR Day

GDPR Article 17 allows individuals to request an organization to erase their personal data. Now that GDPR is in effect, what are the practical steps to take to process an erasure request against Office 365 data? As it turns out, the answer is not straightforward.

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Office 365, GDPR, Data Spillage, and the Right to be Forgotten

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GDPR is coming and Office 365 tenants need to be prepared to deal with topics like data spillage and the right to be forgotten. It’s easy to see how to remove someone’s PII from Exchange mailboxes and SharePoint Online, but you might have a bigger challenge dealing with offline data in PSTs and OneDrive-synchronized folders. More to ponder…

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