Category Archives: Autosignature

Microsoft Working on Outlook Cloud Signatures

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OWA splash screen
OWA splash screen

The news that Microsoft is working on cloud signatures for Outlook for Windows is welcome. The venerable Outlook client has long stored its signature information in the system registry, which makes it hard to move signatures from PC to PC. On the other hand, OWA stores its signatures in mailboxes, so the same signature is used no matter where you log in. Of course, OWA is a simpler client (no profiles, for instance), but it should be eminently possible to store everything Outlook needs in the cloud. At least for Outlook clients connected to Exchange Online…

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Outlook Plans to Synchronize Email Signatures Across Devices

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Microsoft has announced that Exchange Online and Outlook will soon synchronize email signatures across devices. Does this mean that the ISV market for email autosignature products is over? I don’t think so because there’s lots of other things to do with email signatures once device synchronization is handled.

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Rights Management, Protection, and Email AutoSignatures

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Given the increased ways to apply rights management protection (encryption) to Exchange Online messages, the volume of encrypted traffic should rise. That’s good for users because their email is protected, but it’s not so good for ISVs who must deal with encrypted email. One such example is autosignature products, where server-based components can’t touch protected email to add their text.

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Sponsored: Managing Email Signatures

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Surprisingly, Microsoft has never included a central method to manage user autosignatures within the cloud or on-premises versions of Exchange. Which means that you must let users manage their signatures, build your own tools, or deploy a commercial solution.

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